Temporary Administrative Support Officer – PhD & Internship Recruitment

Are you an organized, proactive, and customer-focused administrator with a passion for supporting recruitment processes?

We are looking for an Administrative Support Officer to support the recruitment of PhD candidates and interns within an innovative, international environment.

• Manage and publish PhD research topics on online job platforms.
• Screen applications for completeness and coordinate the recruitment process.
• Follow up with stakeholders during screening and interview stages and provide interview guidelines.
• Keep candidates informed throughout the recruitment journey.
• Prepare job offers and support onboarding activities.
• Coordinate internship opportunities, publish vacancies, and answer student inquiries.

Your profile

• Degree in Office Management or equivalent experience in an administrative role.
• Proactive, accurate, stress-resistant, and service-oriented.
• Strong organizational and communication skills.
• Proficient in Office 365 (Outlook, OneNote, SharePoint).
• Fluent in English

Full-time temporary assignment of 4 months, with possible extension.

Start date: 1 September 2026.

Hybrid working arrangement with 3 days onsite per week.